Features built for the field and the office.
Sitespan is opinionated software for UK property trades. Built around the job card, the operative on site, and the branded report. Every feature exists because surveyors, contractors and council teams told us they needed it — not because a competitor has it.
One record per job. Everything attaches to it.
The card adapts to the job type — damp readings, EICR codes, snag categories, drone shots — without bolt-ons. Photos, documents, status changes and report drafts all hang off the same record.
- Vertical-aware fieldsEach vertical template adds the fields that vertical actually needs.
- Photo & document intakeDrag-drop in the office, camera-first on site, geo-tagged automatically.
- Status & SLA trackingRaised → on site → reported → signed off, with Awaab-style SLA visibility.
- Audit trailEvery change is timestamped and attributed. Sign-off is forever.
Forms that know what job they're for.
Damp surveys ask for relative humidity and surface temperature. EICR jobs want code references. Roofing wants tile schedules and heights. Sitespan ships seven vertical templates out of the box, each tuned to the actual reality of that work.
- Seven verticals includedDamp · roofing · electrics · maintenance · building · surveys · new-build.
- Bespoke forms on CustomWe'll build a vertical around your existing inspection forms.
- Conditional logicFields appear when relevant — no scrolling past 40 pointless inputs.
- Offline-tolerantCaptures save locally and sync when signal returns.
Branded PDFs, drafted before the operative leaves.
Sitespan turns captured forms, photos and readings into a fully-branded PDF the office can review and sign off in minutes. The hard part isn't writing — it's making sure the report is correct, every time.
- Your brand, not oursLogo, colours, fonts, signature block — the report looks like you.
- Fair use on Solo, unlimited aboveSolo includes around 40 AI-generated reports per month (soft limit, no hard block). Business, Professional and Custom are all unlimited.
- Edit before sendEvery edit is version-tracked. The AI draft is a starting point, not a black box.
- Custom PDF templatesOn Custom, we'll build the report layout to match what you currently send.
Findings & recommendations
Bedroom 2: visible black mould on the north-facing external wall, approximately 0.4m² in surface area. The affected area corresponds with a thermal cold-spot identified during inspection.
Surface temperature was logged at 11.4°C against an internal air temperature of 17.2°C. Relative humidity was elevated at 76%, indicating a combination of poor air circulation and condensation risk.
Recommended remediation: extractor fan upgrade in the adjacent bathroom, anti-mould treatment of the affected substrate, and tenant guidance on ventilation. Re-inspection scheduled for…
Mobile-first. Built for vans, lofts and 4G dead zones.
The operative app is not the admin app squashed onto a phone. It shows today's jobs, the camera, and the next thing to do — and not much else. It's also offline-tolerant by default.
- Today's jobs & routeOperatives see only the jobs assigned to them, ordered for the day.
- Camera-first captureOne tap to a vertical-specific photo schedule, with auto-organisation.
- Offline draftsCapture in 4G dead zones. Auto-syncs when signal returns.
- Permissions you controlOperatives can never see jobs that aren't theirs.
The supporting cast.
Smaller features that make the day-to-day actually work. Available across all plans unless noted.
Custom subdomain
Every Sitespan customer — Solo to Custom — gets their own subdomain at yourcompany.sitespan.app, with branded login and branded reports. Fully custom domains (yourcompany.com) are available on Custom.
Roster & permissions
Operatives see only their assigned jobs. Admins manage everyone. Role-based access is standard from Business upwards. Custom adds Microsoft / Google SSO and bespoke role definitions built to your organisation's structure.
API access
Custom plans include API access for syncing jobs, statuses and reports with your existing systems. Specific integrations — housing management platforms, CRMs, BI tools — are scoped per engagement.
Awaab's Law SLA
Awaab's Law compliance built in. Statutory SLA defaults for damp & mould jobs in social housing — 24-hour emergency, 10 working days investigation, 3 days written summary. Configurable per tenant to match your contract terms. Full compliance tracking on Professional and Custom.
Pipeline dashboards
Live visibility on jobs at risk of breaching SLA, operative workload and report turnaround — at the office level and across the firm. Available on Professional and Custom.
Branded PDFs
Every Sitespan report carries your logo, brand colours and contact details by default — included on every plan, not a paid extra. Custom adds fully bespoke PDF layout and design.
Try Sitespan free for 30 days.
No card to start. Most firms run their first live job by the end of day one.